IGNITE 2024 Sponsorship & Exhibition Conditions

  1. RESERVATION & PAYMENT: SPONSOR and EXHIBITOR spaces are limited and available on a first-come, first-served basis. SPONSOR and EXHIBITOR spaces will be reserved, and an invoice will be automatically issued for the full amount of the SPONSOR or EXHIBITOR commitment upon completion of the online booking form. Sponsorship and exhibitor invoices are payable upon receipt. All sponsorship and exhibitor commitments must be paid in full no later than July 10, 2024.
  2. AGREEMENT FOR EXHIBIT SPACE: The accepted application, the formal notice of exhibit space assignment by CPB CANADA, and the payment of sponsorship fees constitute a contract for the right to use the exhibit space allotted subject to the rules and regulations issued by CPB CANADA. CPB CANADA reserves the right to make such additional conditions, rules, and regulations as it deems necessary to ensure the exhibition's success.
  3. CANCELLATION by SPONSOR and EXHIBITOR will be accepted only at the discretion of CPB CANADA. Cancellations must be received in writing on or before July 10, 2024. Liability for 50% of the sponsorship commitment remains with the SPONSOR or EXHIBITOR and refunds will be made accordingly, as applicable. Cancellations requested after July 10, 2024, will not be accepted, and no refunds will be issued. The SPONSOR'S or EXHIBITOR'S failure to occupy their exhibit space does not release the SPONSOR or EXHIBITOR from their liability for full payment of their sponsorship commitment.
  4. CANCELLATION OF THE EVENT: In the event that the premises where CPB CANADA IGNITE is to be held shall, in the sole opinion of CPB CANADA, become unfit or unavailable for occupancy, or shall be substantially interfered with, by reason of picketing, strike, embargo, injunction, an act of war, an act of God, fire or provincial or federal government agency or by reason of any other occurrence beyond the control of CPB CANADA, CPB CANADA may cancel or terminate the event. In the event of such cancellation or termination, the SPONSOR or EXHIBITOR waives any and all claims the SPONSOR or EXHIBITOR may have against CPB CANADA for damages and expenses and agrees to accept in complete settlement and discharge of all claims against CPB CANADA the SPONSOR'S or EXHIBITOR'S pro-rated share of the total amount paid by all SPONSORS or EXHIBITORS less all costs and expenses incurred by CPB CANADA in connection with the event including a reserve for future claims and expenses in connection therewith.
  5. EXHIBIT SPACE ASSIGNED: Following the exhibit space assignment to PRINCIPLE, PRESTIGE and MAJOR SPONSORS, exhibit spaces are assigned on a first-come, first-served basis to the fully paid remaining levels of sponsors and then exhibitors. Assignments are confirmed after full payment has been received. Exhibit space allocations will be based on the online registration completion date and time.
  6. ACKNOWLEDGEMENT in the conference marketing materials requires the sponsorship commitment to be paid in full. The conference marketing materials will include the sponsor logo and the CPB CANADA IGNITE logo. Where not explicitly agreed to within the sponsorship agreement, placement of logos will be at the sole discretion of CPB CANADA. SPONSORS and EXHIBITORS will upload a high-resolution EPS logo by no later than June 30, 2024.
  7. ADDITIONAL COSTS: The SPONSOR or EXHIBITOR is responsible for all travel and other conference-related expenses, including, but not limited to, hotel accommodations, rentals of products, or provision of services not included as part of the sponsorship commitment. Suppose a SPONSOR or EXHIBITOR would like to upgrade a meal function or select a specific item to sponsor. In that case, the SPONSOR or EXHIBITOR is responsible for all additional costs for the upgrades over and above the sponsorship fee.
  8. APPROVAL: CPB CANADA reserves the right to select and give final approval on sponsored items, with input from the SPONSOR or EXHIBITOR.
  9. UNSANCTIONED EVENTS: The SPONSOR or EXHIBITOR agrees not to extend invitations, call meetings, host hospitality events or otherwise encourage the absence of attendees from official conference activities, including, but not limited to, the exhibit area. The SPONSOR or EXHIBITOR agrees to notify CPB CANADA of any meetings or hospitality events that take place during the IGNITE conference, even if they take place after official conference events have ended. The SPONSOR or EXHIBITOR agrees that invitations to a SPONSOR or EXHIBITOR meeting or hospitality event will be inclusive and welcoming to all IGNITE conference delegates. CPB CANADA must approve all requests for meeting rooms, hotel suites and special function rooms.
  10. COMPLIANCE WITH EXHIBITOR REGULATIONS: SPONSOR or EXHIBITOR agrees to be bound by the terms and conditions of the Exhibitor Manual/Kit, which will be provided.
  11. AVAILABLE SERVICES: As a service to SPONSORS and EXHIBITORS, CPB CANADA will appoint a show services company to coordinate the following services at rates considered equitable; cartage, storage, equipment moving and erection, furniture, booth decorations, electricity, and wired internet. Services of electricians, carpenters and labourers will be provided for at the then prevailing rates. Exhibit space carpeting is mandatory if there is no pre-existing carpeting at the venue.
  12. LIABILITY: SPONSORS and EXHIBITORS agree to protect, save and keep CPB CANADA, CanPlan Events & Conference Services Inc., the conference venue in which the exhibits are held, their agents, or employees forever harmless from any damage or charges imposed for violation of any law or ordinance, occasioned by the SPONSOR or EXHIBITOR or those holding under the SPONSOR or EXHIBITOR, as well as to strictly comply with the applicable terms and conditions contained in the agreement between the conference venue in which the exhibit is held, and CPB CANADA regarding the exhibition premises. And further, the SPONSOR or EXHIBITOR shall at all times protect, indemnify, save and keep harmless, CPB CANADA, CanPlan Events & Conference Services Inc., the conference venue in which the exhibit is held, their agents, or employees against and from any and all damage arising by reason of any accident or occurrence to anyone, including the SPONSOR or EXHIBITOR, its agents, employees and business invitees, which arises from or out of or by reason of said SPONSOR or EXHIBITOR occupancy and use of the exhibition premises or a part thereof.
  13. COMPLIANCE WITH LAWS: The SPONSOR or EXHIBITOR agrees to observe all union contracts and labour relations in force, agreements between CPB CANADA, the official conference contractors and the conference venue. The SPONSOR or EXHIBITOR also agrees to act according to the labour laws of the jurisdiction in which the conference venue is located and observe the provisions of any provincial Human Rights Code and Labour Standards Act in the hiring and treatment of exhibit space staff.